Join AZacc

       

Membership Information - Please read the following before scrolling down to the Membership Application at the bottom of this page.  It outlines the services we provide, and your commitment to the Alliance.

Background - The Arizona Alliance of Computer Clubs was formed for the purpose of jointly booking outside speakers for computer user group (computer club) meetings. The intent is for the larger user groups to be able to draw the premier speakers that the smaller groups couldn't do independently. User groups line up their meetings as closely as possible to one another, allowing the outside speaker to come to the Phoenix area, stay a while, and meet with several user groups over that time span. It is our hope that by drawing these premier speakers you will be able to increase your membership, thus making both your user group and the Alliance stronger. AZacc also hopes to provide its member clubs with an opportunity to learn from each other through discussions and an exchange of information at its periodic meetings. Attendance at these meetings is particularly important. 

Purpose - It is our purpose to book quality presenters for our member user groups from October through April. Every effort will be made to do so. However, occasionally, vendor attendance requirements do not always make this possible. This will be done with everyone's user group skill level mix and interests taken into consideration. One speaker will be booked for meetings at different user groups. If, for any reason, you do not want to hear that speaker, it will be your responsibility to notify the Vice President/Program Coordinator immediately. You are free to book another speaker, if you so choose. The AZacc will NOT book speakers for individual user group meetings. Should a presenter cancel the speaking engagement, AZacc will attempt to provide a replacement for that cancellation. It can't be stressed enough that we must present a professional attitude when working with the outside speakers. We appear incompetent when we book a speaker for 10 meetings and have to go back and tell them that XYZ Computer Club is having their annual meeting that day and they don't want a speaker after all. You MUST keep us informed about your speaker requirements. 

Organization - The AZacc is structured with a volunteer Board of Directors, each person having one vote. The officers are President, Vice President/Program Coordinator, Secretary, Treasurer and Web Master.

Meetings - There are periodic meetings held at different locations throughout the Phoenix area. They are hosted by member-groups at their facilities. Light refreshments are served. It is extremely important that someone from each member-group attend these meetings. As the Alliance attracts more member-groups, we get more spread out throughout Arizona. Efforts will be made to hold the meetings in central locations. 

Officers Duties

  • The duties of the President will be as required by Roberts Rules of Order.
  • The Vice President/Program Coordinator will (1) Book presentations for those member-groups assigned to him/her in a timely manner. (2) Notify the member-groups and the AZacc Board of Directors of those bookings. (3) Work with the speaker on preparing information about the presentation, suitable for newsletters; send this information to the member-groups' President and Program Coordinators. (4) Send the speaker a message in the name of the member-groups giving contact information for the President and Program Coordinator, information about the user group and its meetings as well as driving directions to the meeting.
  • The duties of the Treasurer will be as required by Roberts Rules of Order.
  • The duties of the Secretary will be as required by Roberts Rules of Order.
  • The Webmaster will maintain the web site, keeping it as current as possible.
  • Dues - The dues are $25 per year, based on a calendar year.
  • Meetings - There are quarterly meetings held at different locations throughout the Phoenix area. They are hosted by member-groups at their facilities. Light refreshments are served. It is extremely important that someone from each member-group attend these meetings. As the Alliance attracts more member-groups, we get more spread out throughout Arizona. Efforts will be made to hold the quarterly meetings in central locations. 
  • Member/Group Responsibilities - First and foremost, the outside speakers must know what to expect when they arrive. To that end, members will:
  • Keep the AZacc Board of Directors aware of any changes, including officers, e-mail addresses, schedule, room assignments - anything different from what's displayed on the web site (www.azacc.org).
  • Keep a log of meeting attendance numbers, relaying those numbers to the assigned Program Coordinator periodically.
  • Publish the press release information in their newsletters. If a user group doesn't publish a newsletter, then make posters, bulletins, handouts, etc. in an effort to get as many people to the meetings as possible.
  • Assist the AZacc Board of Directors in soliciting new members.

Document Revision - This membership agreement may be revised at any time by a majority vote of the AZacc Board of Directors. Member-groups will be notified within 5 days of any revisions. 

Membership Application Form -on line form

Membership Application (RTF) - Download, print, complete and mail as noted

For More  Information Contact:        
Arizona Alliance of Computer Clubs
15358 North 144th Avenue
Surprise, AZ  85379
Voice / Fax 623-583-2238
Electronic mail